Versions, approvals, deadlines and full traceability in one place. Your team knows which version is current, who approved it and what is still waiting.
From upload to approval and archiving – in clear steps, according to each person’s permissions.
Every change is a new version and the old ones are kept. See the difference between two versions in one highlighted view.
Multi-step approval chains, review rounds, delegation and reminders – so nothing gets stuck.
Roles, departments, groups and per-document sharing. Everyone sees exactly what they should.
Not just titles and tags: it searches the text of uploaded files too, with highlighted matches.
A message sent to your organisation’s own address becomes a document – attachments included – waiting for approval.
Every important step is traceable: who, when, what. Data export and retention rules are built in.
Preview, versions, comments, approval chain and access – on a single screen.
My tasks collects the approvals, reviews, assigned comments and deadlines waiting for you in one place.
Participants, a deadline, a “Done” signal and a closing outcome. An open critical comment keeps the document from moving on.
WorkDoc is open to AI assistants: an agent such as Claude connects through the open Model Context Protocol (MCP) standard, on the user’s behalf, with a personal key – and can only do what that key allows.
Development documentation, minutes and project files land in the right place on their own – versioned, described and traceable.
With an authenticator app, mandatory for administrators; automatic sign-out after inactivity.
Access is not decided by the interface: the server checks it on every data request.
Sign-ins, downloads, changes and decisions – in an exportable audit trail.
Review rounds with participants and deadlines, comments as tasks, @mentions, approval delegation and reminders, plus a My work view with every to-do in one place. Search inside file contents, documents sent in by e-mail, groups and Word templates with variables. Two-step sign-in and complete tools for data requests: data export, anonymisation and suspension.
Projects with required document lists, protection for closed documents, and a dashboard built from draggable, resizable widgets.
AI assistants can connect with a personal, limited key, and development documentation arrives in WorkDoc on its own, versioned.
Version comparison in a unified view, Excel and PowerPoint preview, approval chains per document type, and a polished mobile view.
The first release of WorkDoc for company use: versioned documents, approval, permissions and an audit trail, with virus scanning and verified backups.
WorkDoc is developed by Smart-AI, a Hungarian team that helps companies work faster and in better order with artificial intelligence and automation.
WorkDoc grew out of our own daily work – we build what we use every day.